Manage your staff, shifts and timekeeping — all in one app.
Reduce the time spent managing rotas, clock-ins and payroll reports.
Monitor Team Locations & Live Attendance
Maintain real-time operational visibility across all active work sites. Spot perimeter breaches, view operational metrics, and check active team statuses live.
Active Team GPS Radar
Track en-route status and pinpoint exact employee clock-in locations.
Automated Breach Alerts
Instant notifications when clock-ins occur outside designated site geofences.
Systems Operational Status
Live telemetry across all workforce services, metrics, and active rosters.
Mobile & Tablet Ready
Compatible with standard smartphones, Google Play app, and web kiosks.
Everything your team needs to manage attendance
Four practical concepts that replace paper timesheets, WhatsApp rota groups, and manual payroll calculations. Click any card for full details.
CLOCK IN
Digital employee clock-in and clock-out.
Staff clock in using a secure 4-digit PIN on any phone, tablet, or web browser. Works offline if site Wi-Fi drops.
SCHEDULE
Create and manage employee shifts and rotas.
Build weekly or monthly rotas with a visual calendar. Instantly spot shift overlaps and notify your team.
TRACK
Monitor attendance, hours and workforce activity.
Keep complete visibility of who is working across all sites. Track breaks, overtime, and punctuality in real-time.
PAYROLL
Generate clear, payroll-ready reports.
Automate gross pay calculations and break deductions. Export accountant-ready PDF and CSV summaries in one click.
The Zero-App Frontline Experience: WhatsApp Assistant
Free your managers from repetitive rota texts and manual leave calculations. Staff check schedules and holiday balances straight in WhatsApp — with zero app downloads.
100% Zero App Downloads for Staff
Frontline workers (kitchen staff, cleaners, drivers, carers) rarely download heavy corporate apps. With KithHR, they interact via the WhatsApp they already use every day.
Instant Rota & 12.07% Holiday Lookups
Employees simply text "When is my next shift?" or "What is my holiday balance?" and receive verified answers in 2 seconds.
Real-Time Sickness & Absence Alerts
Staff report unexpected sickness via WhatsApp. Managers receive immediate live alerts, allowing instant shift cover before site operations suffer.
Protected Attendance (Zero Buddy Punching)
To eliminate fraud and prevent off-site buddy punching, Clock In & Out remains strictly verified on-site via our touchscreen Tablet PIN Kiosk or GPS Mobile App.
When is my next shift?
09:14Hi Alex! 👋
Your next shift is Friday, 17 Oct at 08:00 – 16:30 (Main Kitchen).
Total shifts scheduled this week: 4 shifts.
09:14What is my holiday balance?
09:15🌴 Under your UK 12.07% accrual, you currently have 28.4 hours of statutory holiday available to book.
09:15How KithHR Works in 3 Simple Steps
Simple setup designed for busy business owners and managers.
Desktop Dashboard
Set up your team, departments, and shift rotas in minutes from any web browser.
Zero-Friction Kiosk
Open kithhr.co.uk on any iPad or tablet browser for instant PIN employee clock-in.
Automated Payroll
Timesheets sync instantly, calculating gross pay and generating accountant-ready summaries.
See KithHR in Action
Everything you need to manage staff time, shifts and attendance in one place.
Digital PIN Clock-In Kiosk
Staff clock in or out in seconds using a secure 4-digit PIN on any browser or tablet.
- Runs on any existing smartphone, tablet, or web browser
- Instant local PIN verification
- Works offline when site Wi-Fi drops out
- GPS site geofencing for remote or multi-site verification
KithHR vs Manual Timekeeping
Why UK businesses move away from manual paper timesheets and spreadsheets.
Clock-In & Identity Verification
Handwritten sign-in sheets, unverified timestamps, high buddy-punching risk, and inflated rounding (+15 min/shift).
Dedicated tablet PIN Kiosk or GPS mobile check-in. Instant identity check, exact minute tracking, zero buddy punching.
Shift Rota Planning & Visibility
Frantic group chats, printed sheets pinned to breakroom walls, missed shift updates, and staff confusion.
Visual cloud rota published in seconds. Staff see upcoming shifts instantly on their phones with clean cover requests.
Real-Time Site Attendance
Managers must call around or physically inspect sites to know who actually showed up on the floor or kitchen.
Instant live view of who is clocked in, on break, or late across every location. Emergency roll-call ready in seconds.
Break Deductions & Overtime
Managers spend hours calculating 20m/30m unpaid break deductions and overtime tiers with frequent calculation disputes.
Auto-applies UK statutory break rules and overtime policies to the exact second. Zero manual math required.
12.07% Holiday & Statutory Leave
Complex spreadsheets break frequently, risking underpaid holiday pay claims, tribunal disputes, and HMRC penalties.
Automates irregular hours leave accruals, tracks live balances for staff, and stores 1-tap approvals for HMRC audits.
Payroll Reports & Accountant Export
4–6 hours spent deciphering messy handwriting, fixing disputes, and re-typing numbers into Xero or Sage every month.
Download verified gross hours, deductions, and pay summaries formatted for your accountant in under 60 seconds.
| Workflow Capability | ✓ With KithHR | ✕ Manual / Paper & Excel |
|---|---|---|
Fraud & Time Theft Clock-In & Identity Verification | PIN Kiosk & GPS Verification Dedicated tablet PIN Kiosk or GPS mobile check-in. Instant identity check, exact minute tracking, zero buddy punching. Stops 2–5% payroll leakage | Paper Sheets & Honour System Handwritten sign-in sheets, unverified timestamps, high buddy-punching risk, and inflated rounding (+15 min/shift). |
Shift Scheduling Shift Rota Planning & Visibility | Live Cloud Rota on Mobile Visual cloud rota published in seconds. Staff see upcoming shifts instantly on their phones with clean cover requests. Zero missed shifts | WhatsApp Chaos & Paper Rotas Frantic group chats, printed sheets pinned to breakroom walls, missed shift updates, and staff confusion. |
Site Operations Real-Time Site Attendance | Live Site Radar & Headcount Instant live view of who is clocked in, on break, or late across every location. Emergency roll-call ready in seconds. Real-time site visibility | Zero Visibility Until Payday Managers must call around or physically inspect sites to know who actually showed up on the floor or kitchen. |
Hours & Deductions Break Deductions & Overtime | Automated Precise Deductions Auto-applies UK statutory break rules and overtime policies to the exact second. Zero manual math required. Zero math mistakes | Manual Mental Math & Errors Managers spend hours calculating 20m/30m unpaid break deductions and overtime tiers with frequent calculation disputes. |
UK Compliance 12.07% Holiday & Statutory Leave | Statutory 12.07% Accrual Engine Automates irregular hours leave accruals, tracks live balances for staff, and stores 1-tap approvals for HMRC audits. 100% HMRC compliant | Broken Excel Formulas & Disputes Complex spreadsheets break frequently, risking underpaid holiday pay claims, tribunal disputes, and HMRC penalties. |
Payroll Prep Payroll Reports & Accountant Export | 1-Click PDF & CSV Export Download verified gross hours, deductions, and pay summaries formatted for your accountant in under 60 seconds. Saves 4.5 hrs/week | Sunday Night Re-Entry 4–6 hours spent deciphering messy handwriting, fixing disputes, and re-typing numbers into Xero or Sage every month. |
Want the full math on paper vs digital costs?
Read how UK businesses save £180+/month per site in payroll errors and admin time.
Let KithHR handle the repetitive work
KithHR helps you find workforce information faster and highlights useful attendance patterns automatically.
Highlight Attendance Patterns
Spot punctuality trends and recurring late clock-ins automatically before they affect site operations.
Prevent Schedule Conflicts
Receive instant warnings if an employee is double-booked across different sites or overlapping rotas.
Simplify Administrative Math
Automatically calculate total working hours, scheduled break deductions, and statutory holiday leave.
UK Hosted & Built for GDPR Compliance
Specific, transparent security information to ensure your business data is protected.
UK Server Infrastructure
All employee profiles, timesheets, and attendance logs are securely hosted on servers located in the UK in full compliance with UK GDPR standards.
Local PIN Verification
Kiosk sign-ins use secure 4-digit PIN verification processed locally on your kiosk terminal. No raw photos or biometric scans are stored in cloud databases.
UK GDPR & Privacy Guidelines
KithHR is designed with UK GDPR requirements in mind and supports compliance with upcoming UK employment-rights changes.
Digital Audit Trail
Every timesheet edit, shift approval, and clock-in log is preserved with an immutable digital audit history for payroll compliance.
All Features
A complete breakdown of capabilities included in KithHR.
Time Clock & Verification
- PIN-based tablet kiosk
- Offline clock-in resilience
- GPS site geofencing
- Local device verification
- PWA home screen install
Scheduling & Shift Rotas
- Drag-and-drop rota builder
- Double-booking alerts
- Rotating shift patterns
- Absence & leave logging
- Google & Apple iCal sync
Workforce Intelligence
- Live site map radar
- Missed clock-in alerts
- Attendance pattern insights
- Probation milestone tracking
- Site department filters
Payroll & Compliance
- Gross pay calculator
- Break deduction rules
- 1-click PDF/CSV exports
- Supports statutory holiday calculations
- UK GDPR audit trail
Available Now vs. Coming Soon
Clear separation between current live functionality and upcoming features.
- Native Android App (Live on Google Play Store) ↗
- Web-based PIN Kiosk Terminal (runs on any browser / tablet)
- Drag-and-Drop Shift Rota Calendar
- Real-time Manager Dashboard & Live Attendance Map
- Automated Gross Hours & Scheduled Break Deductions
- GPS Geofencing Location Verification
- 1-Click PDF and CSV Timesheet Exports
- iCal Calendar Sync Feeds for Google & Apple
- KithHR WhatsApp Frontline Assistant (Private Beta: Rota & Leave Queries)
- Native iOS App Store Download (In Review)
- Pre-Printed Acrylic NFC Desk Plaques
- Direct 1-Click Xero & Sage Payroll API Integration
- Automated Employee Shift Swap Request Approval
- Custom Multi-Department Permission Roles
Every Premium Feature Included.
Zero Contracts. No Add-on Fees.
1 to 15 employees are Free Forever with full PRO access. Scale up or down anytime with zero minimum commitment.
Calculate Your Monthly Investment
Transparent UK pricing · 0 hidden setup fees
✓ No credit card required · Instant 2-minute setup · Full PRO feature access
1 – 15 Employees
Full PRO features for small UK teams & startups.
16 – 50 Employees
For growing teams that need GPS & live shift maps.
51 – 120 Employees
Optimal value for mid-size businesses & agencies.
121 – 200 Employees
For larger workforces scaling across sites.
201 – 500+ Employees
Unbeatable high-volume pricing with 0 contracts.
Included in EVERY tier at no extra cost:
GPS Geofencing • Live Maps Radar • Mobile & Tablet Kiosk • AI Rotas • HMRC-Style Gross Pay Drafts • Day-1 SSP • Xero Integration
Frequently Asked Questions
Clear answers to common questions about KithHR.
Employees clock in or out in seconds using a secure 4-digit PIN on any phone, tablet, or web browser. GPS location or NFC verification can be enabled for site verification.
Yes! KithHR offers a free Essential plan for up to 15 employees with clock-in/out and shift scheduling. Pro features including live site map tracking and geofence verification start at £3.49/user/month (or £0 for teams up to 15).
Yes, KithHR is built with 2026 UK employment-rights changes in mind. The platform helps prepare accurate attendance and payroll information for your accountant or payroll provider while supporting UK GDPR data privacy principles.
Zero hardware costs. KithHR is a hardware-agnostic web application. You can run the PIN kiosk on any standard Apple iPad, Android tablet, smartphone, or desktop computer.
Yes! KithHR supports direct 1-click sync with Xero, as well as CSV and PDF exports pre-formatted for sharing directly with your accountant or payroll software.
KithHR includes offline queuing resilience. Employees can still enter their 4-digit PIN on the tablet kiosk even when site Wi-Fi drops out. Clock-in timestamps cache locally on the device and sync automatically once connectivity restores.
Yes, KithHR is a UK platform designed with UK GDPR requirements in mind. All data is securely hosted on servers located in the UK, with kiosk verification processed locally on your tablet terminal.
Yes! KithHR provides secure iCal sync feeds so managers and employees can subscribe to their shifts directly in Google Calendar, Apple Calendar, or Outlook.
Yes! Teams of 1 to 15 employees receive 100% Free Forever access to all KithHR Pro features with zero credit card required. There is no trial expiry date and no hidden feature limits for small teams.
Teams of 1 to 15 employees are 100% Free Forever. For larger workforces (16+ employees), subscriptions operate on a rolling month-to-month basis with zero contracts. You can cancel or change seat capacity at any time with one click in your subscription settings.
Practical UK Workforce & Compliance Guides
Practical guides on time tracking, staff scheduling, UK labor rules, and pre-payroll automation.
UK Holiday Entitlement for Irregular-Hours Workers (12.07% Guide)
Understand statutory 12.07% holiday accrual, Working Time Regulations, and how to calculate leave balances.
How to Stop Buddy Punching Without Expensive Hardware
Eliminate time theft overnight using basic tablets, 4-digit PIN kiosks, and GPS geofencing.
Paper Timesheets vs Digital Time Tracking: What UK SMEs Need
Compare human math errors, HMRC compliance rules, and payroll prep times between paper and digital software.
Start simplifying workforce management with KithHR.
Prepare accurate attendance and payroll information for your accountant or payroll provider in minutes. Free forever for up to 15 employees.